Hartley Cemetery
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OUR NEXT MEETING AGENDA


HARTLEY CEMETERY DISTRICT
LAKEPORT, CALIFORNIA


Meeting will be held in the Chapel
May 15, 2025
10:00 a.m.


1. Citizen Input.


2. Approval of Board Meeting Minutes of
March 20, 2025 and April 18, 2025.


3. Discussion and approval of the expenses for the months of March & April, 2025.


4. Secretary’s Report.


5. Report from the Maintenance Supervisor regarding buildings, grounds and equipment.


6. Old Business: Update on Avenue of the Flags


7. New Business: Discussion and approval of the 2025/26
Recommended Budget
Handbook Revisions


8. Closed Session:


OUR LAST MEETING MINUTES


HARTLEY CEMETERY DISTRICT
LAKEPORT, CALIFORNIA
March 20, 2025
MINUTES


The Hartley Cemetery District Board of Trustees meeting was called to order at 10:12 a.m. by Nancy Hudson, Chairman of the Board. Larry Caravario moved that the January 16, 2025 minutes be approved as presented. Denise Ragan seconded the motion, motion carried. Marcia Wells moved that the expenditures for the months of January and February, 2025 be approved as presented. Denise Ragan seconded the motion, motion carried. As of February 28, 2025 the cash in the County Treasury is $295,834.50, Endowment Care Fund is $260,533.33 and the Endowment Care Interest is $175,524.84.


MEMBERS PRESENT: Nancy Hudson, Larry Caravario, Marcia Wells and Denise Ragan


MEMBERS ABSENT: Shirley Templeton


VISITORS: None


CORRESPONDENCE: None


Judie reported she had received the completed audit from Zach Pehling and the required report has been submitted to the county auditor’s office. A copy is available for the Board to review if they so desire.
The cemetery is no longer affiliated with A T and T and we are now up and running with Verizon phone and internet. It looks as though our monthly bill is going to be approximately $120 for the next year.
Judie reported she checked with GSRMA regarding headstone installation and we are covered with both liability insurance in case of any damage to the headstones and worker’s comp in case of any employee injuries. The Board moved forward with adding the cost of headstone installation to our price sheet and making it mandatory for all headstones to be installed by cemetery staff only. Denise Ragan moved that the services be added to the existing schedule of fees, effective immediately. Larry Caravario seconded the motion, motion carried.


A report was given by the Maintenance Supervisor, Mickey, that business is still slow. Mickey reported that weed spraying was approximately 70% completed but they would need to purchase more spray to finish the job. A request was made to purchase 2 additional gas push mowers. Judie requested that he check around to see if they could purchase them anywhere nearby, as well as the cost. Also if this was going to be a purchase made out of the current budget or should be included in the 25/26 budget. Mickey reported the heater wasn’t shutting off properly and would be contacting Henry Repairs.


OLD BUSINESS: Regarding the Avenue of the Flags, Larry reported it was currently in a holding pattern. Larry also reported the office door had been repaired and hopefully now, the siding could be purchased and replaced.
Regarding the phone and internet, a big thank you to Kory for making this all happen. Everything is up and running and working great.


NEW BUSINESS: Regarding the 25/26 Budget, Judie reported she just learned Windows 10 would become obsolete in October of 2025 and her current computer could not be updated. She also reported she could not get a straight answer from Quickbooks regarding the current version she is using. There is a possibility that the accounting program may have to be upgraded to a different version. She is going to budget for a new computer and program somewhere in the neighborhood of $3000 just to be safe. She will look into prices, and hopefully a new program will not be necessary. An additional expense starting in August, 2025 will be Kory’s retirement. Mickey reported they would like to have a dump trailer. He is going to look into costs of new vs. used and see what we can come up with to budget for in the 25/26 budget. Denise suggested replacing the part of the chain link fence that is missing on the right hand side of the cemetery after you drive through the gates. Estimates for this project will be submitted as well.


Judie asked the Board to schedule a time to get together to do employee reviews and salary reviews so she could incorporate potential raises into the 25/26 budget. Everyone, including staff was asked to review the handbooks along with some suggested revisions that need to be made and get back to her with the changes. It is hopeful that the revised handbook can be presented at the May meeting for approval.


The Board moved into a closed session at 10:50a.m.


No Action was taken.


The Board moved back into the regular meeting at 11:27a.m.


Larry Caravario moved the meeting be adjourned. Marcia Wells seconded the motion, motion carried. The meeting adjourned at 11:30a.m. The next Board Meeting will be held on
May 15, 2025 at 10:00 a.m. in the Cemetery Chapel.

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