OUR NEXT MEETING AGENDA
HARTLEY CEMETERY DISTRICT
LAKEPORT, CALIFORNIA
Meeting will be held in the Chapel
September 18, 2025
10:00 a.m.
1. Citizen Input.
2. Approval of Board Meeting Minutes of July 17, 2025.
3. Discussion and approval of the expenses for the months of July & August, 2025.
4. Secretary’s Report.
5. Report from the Maintenance Supervisor regarding buildings, grounds and equipment.
6. Old Business: None
7. New Business: Lake County Special Districts Water
Update on cross training
8. Closed Session:
LAKEPORT, CALIFORNIA
Meeting will be held in the Chapel
September 18, 2025
10:00 a.m.
1. Citizen Input.
2. Approval of Board Meeting Minutes of July 17, 2025.
3. Discussion and approval of the expenses for the months of July & August, 2025.
4. Secretary’s Report.
5. Report from the Maintenance Supervisor regarding buildings, grounds and equipment.
6. Old Business: None
7. New Business: Lake County Special Districts Water
Update on cross training
8. Closed Session:
OUR LAST MEETING MINUTES
HARTLEY CEMETERY DISTRICT
LAKEPORT, CALIFORNIA
July 17, 2025
MINUTES
The Hartley Cemetery District Board of Trustees meeting was called to order at 10:18 a.m. by Nancy Hudson, Chairman of the Board. Larry Caravario moved that the May 15, 2025 minutes be approved as presented. Denise Ragan seconded the motion, motion carried. Denise Ragan moved that the expenditures for the months of May and June, 2025 be approved as presented. Larry Caravario seconded the motion, motion carried. As of June 30, 2025 the cash in the County Treasury is $331,884.73, Endowment Care Fund is $262,683.33 and the Endowment Care Interest is $182,836.32.
MEMBERS PRESENT: Nancy Hudson, Larry Caravario, Marcia Wells and Denise Ragan
MEMBERS ABSENT: Shirley Templeton
VISITORS: None
CORRESPONDENCE: None
Judie reported she was currently up to date with her work including all bills are paid as well as the 2nd Quarter State and Federal Payroll Tax returns have been filed. Regarding the Verizon bill, it was determined that the Lakeport store is not a corporate store, and they will not take a check as a payment. The check will be issued on the first check run of the month rather than the last run in order to make sure it is received on time and Mickey will still mail the check from Lakeport.
A report was given by the Maintenance Supervisor, Mickey, that everything was going well, however business is still slow. A full burial is scheduled for the end of July along with several cremation burials scattered throughout the next few months. Regarding the issue with the dogs, the signs were made and posted throughout the cemetery.
OLD BUSINESS: Regarding the Avenue of the Flags, Larry had nothing new to report. There will be a group of volunteers coming out in the morning to put up flags for the service tomorrow and will be back at noon to take them down.
NEW BUSINESS: Regarding the 25/26 Adopted Budget, Judie reported she had increased the total budget from the Recommended Budget by $10,000. An additional $8,000 was added for the purchase of crypts, $1,879 was added to update the increase cost for medical insurance and the remainder of $121 was added to office supplies to balance the budget. An additional $10,000 was added to Non-taxable Cemetery Services in order to offset the increase in expenses. A dump trailer was not included in this budget, but hopefully there will be money
left at the end of the fiscal year in order to make a purchase. A great effort was made to try to purchase it out of the 24/25 Budget, but a decision was not made in time, therefore leaving $9,500 in fixed assets that did not get used. Denise Ragan moved that the budget be approved as presented. Larry Caravario seconded the motion, motion carried. Regarding the upcoming year, Judie reported if revenue doesn’t increase, the Board may have to look at the Budget closely for the fiscal year 26/27 regarding insurance and salary negotiations. It is possible some difficult decisions may lie ahead regarding salaries and benefits and the employees may be asked to weigh in on what is more important to them.
Judie asked if a decision had been made as to where Kory wanted her send his retirement money as the first check will be issued in August. Kory responded he is going to set up with LPL Financial. Judie will contact Jim Goetz in order to set up a meeting between him and Kory so Jim can get the paperwork in order.
Regarding the handbook revisions, the Board has read over some changes that Judie went ahead and made. Nancy suggested adding under the Maintenance Supervisor description – Process paperwork from the Secretary/Bookkeeper and take to the courthouse. Also, under Assistant Maintenance Employee – In case of illness or emergency, Process paperwork from Secretary/Bookkeeper and take to the courthouse. Regarding Vacation, 1 working day of notice shall be given to the other employee if you want to take a vacation day or multiple vacation days. After several drafts back and forth via email, the Board approved the handbook revisions that were drafted by Larry. Marcia Wells made a motion to approve the handbook as presented effective July 1, 2025. Larry Caravario seconded the motion, motion carried.
The Board moved into a closed session at 11:05 a.m.
No Action was taken
The Board moved back into an open session at 11:30 a.m.
Marcia Wells moved the meeting be adjourned. Larry Caravario seconded the motion, motion carried. The meeting adjourned at 11:37 a.m. The next Board Meeting will be held on September 18, 2025 at 10:00 a.m. in the Cemetery Chapel
LAKEPORT, CALIFORNIA
July 17, 2025
MINUTES
The Hartley Cemetery District Board of Trustees meeting was called to order at 10:18 a.m. by Nancy Hudson, Chairman of the Board. Larry Caravario moved that the May 15, 2025 minutes be approved as presented. Denise Ragan seconded the motion, motion carried. Denise Ragan moved that the expenditures for the months of May and June, 2025 be approved as presented. Larry Caravario seconded the motion, motion carried. As of June 30, 2025 the cash in the County Treasury is $331,884.73, Endowment Care Fund is $262,683.33 and the Endowment Care Interest is $182,836.32.
MEMBERS PRESENT: Nancy Hudson, Larry Caravario, Marcia Wells and Denise Ragan
MEMBERS ABSENT: Shirley Templeton
VISITORS: None
CORRESPONDENCE: None
Judie reported she was currently up to date with her work including all bills are paid as well as the 2nd Quarter State and Federal Payroll Tax returns have been filed. Regarding the Verizon bill, it was determined that the Lakeport store is not a corporate store, and they will not take a check as a payment. The check will be issued on the first check run of the month rather than the last run in order to make sure it is received on time and Mickey will still mail the check from Lakeport.
A report was given by the Maintenance Supervisor, Mickey, that everything was going well, however business is still slow. A full burial is scheduled for the end of July along with several cremation burials scattered throughout the next few months. Regarding the issue with the dogs, the signs were made and posted throughout the cemetery.
OLD BUSINESS: Regarding the Avenue of the Flags, Larry had nothing new to report. There will be a group of volunteers coming out in the morning to put up flags for the service tomorrow and will be back at noon to take them down.
NEW BUSINESS: Regarding the 25/26 Adopted Budget, Judie reported she had increased the total budget from the Recommended Budget by $10,000. An additional $8,000 was added for the purchase of crypts, $1,879 was added to update the increase cost for medical insurance and the remainder of $121 was added to office supplies to balance the budget. An additional $10,000 was added to Non-taxable Cemetery Services in order to offset the increase in expenses. A dump trailer was not included in this budget, but hopefully there will be money
left at the end of the fiscal year in order to make a purchase. A great effort was made to try to purchase it out of the 24/25 Budget, but a decision was not made in time, therefore leaving $9,500 in fixed assets that did not get used. Denise Ragan moved that the budget be approved as presented. Larry Caravario seconded the motion, motion carried. Regarding the upcoming year, Judie reported if revenue doesn’t increase, the Board may have to look at the Budget closely for the fiscal year 26/27 regarding insurance and salary negotiations. It is possible some difficult decisions may lie ahead regarding salaries and benefits and the employees may be asked to weigh in on what is more important to them.
Judie asked if a decision had been made as to where Kory wanted her send his retirement money as the first check will be issued in August. Kory responded he is going to set up with LPL Financial. Judie will contact Jim Goetz in order to set up a meeting between him and Kory so Jim can get the paperwork in order.
Regarding the handbook revisions, the Board has read over some changes that Judie went ahead and made. Nancy suggested adding under the Maintenance Supervisor description – Process paperwork from the Secretary/Bookkeeper and take to the courthouse. Also, under Assistant Maintenance Employee – In case of illness or emergency, Process paperwork from Secretary/Bookkeeper and take to the courthouse. Regarding Vacation, 1 working day of notice shall be given to the other employee if you want to take a vacation day or multiple vacation days. After several drafts back and forth via email, the Board approved the handbook revisions that were drafted by Larry. Marcia Wells made a motion to approve the handbook as presented effective July 1, 2025. Larry Caravario seconded the motion, motion carried.
The Board moved into a closed session at 11:05 a.m.
No Action was taken
The Board moved back into an open session at 11:30 a.m.
Marcia Wells moved the meeting be adjourned. Larry Caravario seconded the motion, motion carried. The meeting adjourned at 11:37 a.m. The next Board Meeting will be held on September 18, 2025 at 10:00 a.m. in the Cemetery Chapel