OUR NEXT MEETING AGENDA
HARTLEY CEMETERY DISTRICT
LAKEPORT, CALIFORNIA
Meeting will be held in the Chapel
November 21, 2024
10:00 a.m.
1. Citizen Input.
2. Approval of Board Meeting Minutes of Sept. 12, 2024.
3. Discussion and approval of the expenses for the months of September & October, 2024.
4. Secretary’s Report.
5. Report from the Maintenance Supervisor regarding buildings, grounds and equipment.
6. Old Business: None
7. New Business: Jeanette Kemp’s last meeting
AT&T Phone increase/other possible services
8. Closed Session.
LAKEPORT, CALIFORNIA
Meeting will be held in the Chapel
November 21, 2024
10:00 a.m.
1. Citizen Input.
2. Approval of Board Meeting Minutes of Sept. 12, 2024.
3. Discussion and approval of the expenses for the months of September & October, 2024.
4. Secretary’s Report.
5. Report from the Maintenance Supervisor regarding buildings, grounds and equipment.
6. Old Business: None
7. New Business: Jeanette Kemp’s last meeting
AT&T Phone increase/other possible services
8. Closed Session.
OUR LAST MEETING MINUTES
HARTLEY CEMETERY DISTRICT
LAKEPORT, CALIFORNIA
September 12, 2024
MINUTES
The Hartley Cemetery District Board of Trustees meeting was called to order at 10:15 a.m. by Nancy Hudson, Chairman of the Board. Larry Caravario moved that the July 18, 2024 minutes be approved as presented. Marcia Wells seconded the motion, motion carried. Marcia Wells moved that the expenditures for the months of July and August, 2024 be approved as presented. Larry Caravario seconded the motion, motion carried. As of August 31, 2024 the cash in the County Treasury is $277,846.38, Endowment Care Fund is $260,133.33 and the Endowment Care Interest is $167,796.50.
MEMBERS PRESENT: Nancy Hudson, Larry Caravario and Marcia Wells
MEMBERS ABSENT: Shirley Templeton and Jeanette Kemp
VISITORS: None
CORRESPONDENCE: None
Judie reported she is currently caught up and preparing documents for the two year audit for the years 6/30/23 and 6/30/24. Regarding the July and August expenses, she explained what some of the larger expenses were and that they only happen once a year, as well as having to replace some equipment, janitorial supplies and the purchase of quickbooks laser checks. The handbook had been updated with all changes, including some recent minor changes by Nancy and Larry. Each staff and board member was given a copy of the new handbook today.
Regarding the 23/24 Budget, 93.3% was realized of the projected income and 92.3% was spent of the projected expenses. Judie also ran a comparison report of the budget for the first three months of 24/25 compared to 23/24, and reported revenue is slightly up over last year. Hopefully the trend continues.
A report was given by the Maintenance Supervisor, Mickey, that business thankfully has picked up. A lot of equipment maintenance was being done as well as the normal maintaining of the cemetery. A necessary purchase of a battery for the backhoe was made, as well as a replacement battery charger due to the fact that the charger had burned up. We are still waiting for the reimbursement check from CA Shingle and Shake as it was discovered it had been mailed to the wrong address.
OLD BUSINESS: Radios were purchased for Mickey and Kory. They reported that so far, they were working out well.
NEW BUSINESS: Larry brought up the Avenue of the Flags project, suggesting due to another tight budget year, that we put the project on hold for now. He also suggested that maybe we can find some service clubs that would not only help fund the project as well as putting out the flags on Memorial Day and Veteran’s Day. Larry is going to look into the cost of what materials we would need in case there is any money left in the budget toward the end of the fiscal year that might be available to fund the project.
Larry Caravario moved the meeting be adjourned. Marcia Wells seconded the motion, motion carried. The meeting adjourned at 10:38 a.m. The next Board Meeting will be held on November 21, 2024 at 10:00 a.m. in the Cemetery Chapel.
LAKEPORT, CALIFORNIA
September 12, 2024
MINUTES
The Hartley Cemetery District Board of Trustees meeting was called to order at 10:15 a.m. by Nancy Hudson, Chairman of the Board. Larry Caravario moved that the July 18, 2024 minutes be approved as presented. Marcia Wells seconded the motion, motion carried. Marcia Wells moved that the expenditures for the months of July and August, 2024 be approved as presented. Larry Caravario seconded the motion, motion carried. As of August 31, 2024 the cash in the County Treasury is $277,846.38, Endowment Care Fund is $260,133.33 and the Endowment Care Interest is $167,796.50.
MEMBERS PRESENT: Nancy Hudson, Larry Caravario and Marcia Wells
MEMBERS ABSENT: Shirley Templeton and Jeanette Kemp
VISITORS: None
CORRESPONDENCE: None
Judie reported she is currently caught up and preparing documents for the two year audit for the years 6/30/23 and 6/30/24. Regarding the July and August expenses, she explained what some of the larger expenses were and that they only happen once a year, as well as having to replace some equipment, janitorial supplies and the purchase of quickbooks laser checks. The handbook had been updated with all changes, including some recent minor changes by Nancy and Larry. Each staff and board member was given a copy of the new handbook today.
Regarding the 23/24 Budget, 93.3% was realized of the projected income and 92.3% was spent of the projected expenses. Judie also ran a comparison report of the budget for the first three months of 24/25 compared to 23/24, and reported revenue is slightly up over last year. Hopefully the trend continues.
A report was given by the Maintenance Supervisor, Mickey, that business thankfully has picked up. A lot of equipment maintenance was being done as well as the normal maintaining of the cemetery. A necessary purchase of a battery for the backhoe was made, as well as a replacement battery charger due to the fact that the charger had burned up. We are still waiting for the reimbursement check from CA Shingle and Shake as it was discovered it had been mailed to the wrong address.
OLD BUSINESS: Radios were purchased for Mickey and Kory. They reported that so far, they were working out well.
NEW BUSINESS: Larry brought up the Avenue of the Flags project, suggesting due to another tight budget year, that we put the project on hold for now. He also suggested that maybe we can find some service clubs that would not only help fund the project as well as putting out the flags on Memorial Day and Veteran’s Day. Larry is going to look into the cost of what materials we would need in case there is any money left in the budget toward the end of the fiscal year that might be available to fund the project.
Larry Caravario moved the meeting be adjourned. Marcia Wells seconded the motion, motion carried. The meeting adjourned at 10:38 a.m. The next Board Meeting will be held on November 21, 2024 at 10:00 a.m. in the Cemetery Chapel.