OUR NEXT MEETING AGENDA
HARTLEY CEMETERY DISTRICT
LAKEPORT, CALIFORNIA
Meeting will be held in the Chapel
May 16, 2024
10:00 a.m.
1. Citizen Input.
2. Approval of Board Meeting Minutes of March 21, 2024 and April 30, 2024.
3. Discussion and approval of the expenses for the months of March & April, 2024.
4. Secretary’s Report.
5. Report from the Maintenance Supervisor regarding buildings, grounds and equipment.
6. Old Business: None
7. New Business: Discussion and approval of 24/25 Recommended Budget
8. Closed Session.
LAKEPORT, CALIFORNIA
Meeting will be held in the Chapel
May 16, 2024
10:00 a.m.
1. Citizen Input.
2. Approval of Board Meeting Minutes of March 21, 2024 and April 30, 2024.
3. Discussion and approval of the expenses for the months of March & April, 2024.
4. Secretary’s Report.
5. Report from the Maintenance Supervisor regarding buildings, grounds and equipment.
6. Old Business: None
7. New Business: Discussion and approval of 24/25 Recommended Budget
8. Closed Session.
OUR LAST MEETING MINUTES
HARTLEY CEMETERY DISTRICT
LAKEPORT, CALIFORNIA
March 21, 2024
MINUTES
The Hartley Cemetery District Board of Trustees meeting was called to order at 10:08 a.m. by Nancy Hudson, Chairman of the Board. Larry Caravario moved that the November 16, 2023 minutes be approved as presented. Shirley Templeton seconded the motion, motion carried. Jeanette Kemp moved that the expenditures for the months of November and
December, 2023 and January and February, 2024 be approved as presented. Marcia Wells seconded the motion, motion carried. As of February 29, 2024 the cash in the County Treasury is $301,785.98, Endowment Care Fund is $257,908.33 and the Endowment Care Interest is $163,760.22.
MEMBERS PRESENT: Nancy Hudson, Larry Caravario, Marcia Wells, Jeanette Kemp and
Shirley Templeton
MEMBERS ABSENT: None
VISITORS: None
CORRESPONDENCE: None
Judie reported as of now she was currently caught up. Regarding Quickbooks, the payroll program will be renewing in April at the cost of $474.00. The accounting portion of the program will be renewing in May at the cost of $649.00. As of January 1, 2024 Judie is now on Medicare and has a supplemental plan as well. She also informed the Board that there is a possibility that the cemetery may be at risk for losing their landline which is carried by A T and T. They are considering dropping all landline service in the area. Nothing is definite as of yet, but it was suggested that the Board might think about alternative options for the future if this happens.
A report was given by the Maintenance Supervisor that business has still been slow, with a slight increase in lots being sold, as well as a few cremations and 2 full burials. Mickey reported that during the last storms some of the shingles had blown off of the roof of the chapel. It didn’t appear as though there were any leaks, however Kory is going to check it out and see what needs to be done and if they need to call in a roofing company and get bids. Mickey also reported that the weeds were out of control and they needed to be professionally sprayed. Mickey will call around to get estimates. The last time they were professionally done was in 2021 by Pestmaster. Since then, weed spraying has been done by our maintenance staff. Shirley Templeton moved that the district proceed with the weed spraying. Larry Caravario seconded the motion, motion carried.
Marcia Wells brought up that she was not happy with the fact that the people from Wreaths Across America did not know who our maintenance staff was and that they were given no recognition for their hard work. Marcia is going to make it her mission next year to make sure that Mickey and Kory get introduced and are properly thanked as well as receiving the recognition that they deserve from the people in charge.
OLD BUSINESS:
Regarding the niche wall, Judie brought up the fact that revenue for the 23/24 fiscal year was down a little less than 50% from last year at of the end of March for taxable and non-taxable sales. It was her recommendation for now that she would not be including the niche wall in the preliminary budget that would be presented in May. If things change drastically in the next three months, this can be revisited before the final budget is approved.
NEW BUSINESS:
Regarding the 24/25 preliminary budget, Judie informed the board for the time being she would not be including the niche wall as well as no increases to wages. Our revenue is down substantially, and now with facing the possibility of roof repair as well as an additional weed spraying cost, the budget may be even tighter than expected. No doubt there will be an increase for medical insurance, and we will also have to include the cost of the required audit for the 22/23 and 23/24 fiscal years ended. Nancy said she would like to see the purchase of a laptop and program to have all the gravesite data on a data base as opposed to the hand written logs. She also indicated a person doing community service who is proficient on the computer can input all of the data. She indicated the cost would be $200-$300 and would include a program for an Excel Spreadsheet. No internet would be required. Shirley Templeton moved to make the purchase of a computer. Larrry Caravario seconded the motion, motion carried. Kory will likely pay for the purchase of the computer and turn in a receipt for reimbursement. Depending on revenue, it will be determined if Kory will be reimbursed from this budget or the 24/25 budget.
Shirley Templeton moved the meeting be adjourned. Nancy Hudson seconded the motion, motion carried. The meeting adjourned at 10:50 a.m. The next Board Meeting will be held on May 16, 2024 at 10:00 a.m. in the Cemetery Chapel.
________________________________ _______________________________
Nancy Hudson, Chairman of the Board Judith Gatton, Adm. Secretary
LAKEPORT, CALIFORNIA
March 21, 2024
MINUTES
The Hartley Cemetery District Board of Trustees meeting was called to order at 10:08 a.m. by Nancy Hudson, Chairman of the Board. Larry Caravario moved that the November 16, 2023 minutes be approved as presented. Shirley Templeton seconded the motion, motion carried. Jeanette Kemp moved that the expenditures for the months of November and
December, 2023 and January and February, 2024 be approved as presented. Marcia Wells seconded the motion, motion carried. As of February 29, 2024 the cash in the County Treasury is $301,785.98, Endowment Care Fund is $257,908.33 and the Endowment Care Interest is $163,760.22.
MEMBERS PRESENT: Nancy Hudson, Larry Caravario, Marcia Wells, Jeanette Kemp and
Shirley Templeton
MEMBERS ABSENT: None
VISITORS: None
CORRESPONDENCE: None
Judie reported as of now she was currently caught up. Regarding Quickbooks, the payroll program will be renewing in April at the cost of $474.00. The accounting portion of the program will be renewing in May at the cost of $649.00. As of January 1, 2024 Judie is now on Medicare and has a supplemental plan as well. She also informed the Board that there is a possibility that the cemetery may be at risk for losing their landline which is carried by A T and T. They are considering dropping all landline service in the area. Nothing is definite as of yet, but it was suggested that the Board might think about alternative options for the future if this happens.
A report was given by the Maintenance Supervisor that business has still been slow, with a slight increase in lots being sold, as well as a few cremations and 2 full burials. Mickey reported that during the last storms some of the shingles had blown off of the roof of the chapel. It didn’t appear as though there were any leaks, however Kory is going to check it out and see what needs to be done and if they need to call in a roofing company and get bids. Mickey also reported that the weeds were out of control and they needed to be professionally sprayed. Mickey will call around to get estimates. The last time they were professionally done was in 2021 by Pestmaster. Since then, weed spraying has been done by our maintenance staff. Shirley Templeton moved that the district proceed with the weed spraying. Larry Caravario seconded the motion, motion carried.
Marcia Wells brought up that she was not happy with the fact that the people from Wreaths Across America did not know who our maintenance staff was and that they were given no recognition for their hard work. Marcia is going to make it her mission next year to make sure that Mickey and Kory get introduced and are properly thanked as well as receiving the recognition that they deserve from the people in charge.
OLD BUSINESS:
Regarding the niche wall, Judie brought up the fact that revenue for the 23/24 fiscal year was down a little less than 50% from last year at of the end of March for taxable and non-taxable sales. It was her recommendation for now that she would not be including the niche wall in the preliminary budget that would be presented in May. If things change drastically in the next three months, this can be revisited before the final budget is approved.
NEW BUSINESS:
Regarding the 24/25 preliminary budget, Judie informed the board for the time being she would not be including the niche wall as well as no increases to wages. Our revenue is down substantially, and now with facing the possibility of roof repair as well as an additional weed spraying cost, the budget may be even tighter than expected. No doubt there will be an increase for medical insurance, and we will also have to include the cost of the required audit for the 22/23 and 23/24 fiscal years ended. Nancy said she would like to see the purchase of a laptop and program to have all the gravesite data on a data base as opposed to the hand written logs. She also indicated a person doing community service who is proficient on the computer can input all of the data. She indicated the cost would be $200-$300 and would include a program for an Excel Spreadsheet. No internet would be required. Shirley Templeton moved to make the purchase of a computer. Larrry Caravario seconded the motion, motion carried. Kory will likely pay for the purchase of the computer and turn in a receipt for reimbursement. Depending on revenue, it will be determined if Kory will be reimbursed from this budget or the 24/25 budget.
Shirley Templeton moved the meeting be adjourned. Nancy Hudson seconded the motion, motion carried. The meeting adjourned at 10:50 a.m. The next Board Meeting will be held on May 16, 2024 at 10:00 a.m. in the Cemetery Chapel.
________________________________ _______________________________
Nancy Hudson, Chairman of the Board Judith Gatton, Adm. Secretary